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Academic Department Coordinator

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dickinson College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

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Posting Details

Position Information

Posting Number S00592
Position Title Academic Department Coordinator
Working Title
Position Number
Pay Grade/Category Intermediate Contributor C
Position Type Non-exempt

Division and Department Information

Division Academic Affairs
Department Music

Posting Information

Job Summary/Basic Function

The position manages the administrative, financial, and human resource operations for one or more academic departments. The position functions with limited supervision to complete the administrative requirements for the area in order to handle constant and evolving priorities as well as to fulfill regular deadline pressures for operational and reporting requirements.


  • Administrative management of academic parameters of the department. Provides administrative support to chair and faculty members with limited supervision; liaison between student, other offices, and outside constituents for information; coordinate faculty searches/hiring and promotion/tenure reviews process; provides classroom support and administers course evaluations; performs specialized administrative duties as required to support the function of the department not limited to grants and philanthropic activities.
  • Documents and maintains department records and information. Maintains appropriate records to include syllabi, course/advisee information, and reviews plus collects and enters data for course offerings abiding by all governmental and institutional privacy and confidentially regulations; produces correspondence, reports, and presentations.
  • Directs department events and projects pertaining to the academic program. Coordinates logistics of departmental activities, field trips, and candidate visits to include arranging transportation, meals/food, itineraries. Provides direct support to the academic program, including copying and scanning, management of locker assignments, instrument loans and rentals, instrument repairs, ordering classroom/course supplies.
  • Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in/responsible in preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation.
  • Manages the office – student, staff, equipment, and classroom technology support. Responsible for extensive administrative office duties; troubleshoots minor office/classroom equipment issues; manages human resource functions of student workers including hires, trains, supervises, and approves payroll; purchases/maintains office supply inventory; coordinates faculty offices and building maintenance checks.
  • Serves as the public “face of the department” to all constituencies, including students, staff, faculty, prospective students and their families, alumni, and community members.

Preferred Qualifications

High School degree with 3-5 years of related office experience. Prior experience working in higher education preferred.

Please note this position is part-time and temporary for the current academic year. Funding and status (if it will continue as part-time temporary) for future years will be determined at a later date.

Physical Demands

Work Schedule

Advertised Work Schedule
Number of hours/day
Number of hours/week 20
Proposed Start Date

Posting Detail Information

Posting Date
Open Until Filled Yes
Closing Date
Application Review Begin Date
Is this a Temporary Position? Yes
Full-Time/Part-Time Part Time
If Full-Time, please specify Not Applicable
If Part-Time, please specify 9 month part-time
EEO/Diversity Statement

The College is committed to building a representative and diverse faculty, administrative staff, and student body. We encourage applications from all qualified persons.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • CareerLink
    • Craigslist
    • CASE (Council for Advancement & Support of Education)
    • Consortium for Faculty Diversity
    • Employee Referral
    • HigherEdJobs.com
    • Jobs at Dickinson (http://jobs.dickinson.edu)
    • Monster Jobs (monster.com)
    • Newspaper/publication
    • Patriot News
    • Radio
    • Referral from Dickinson staff, faculty, friend or family member
    • Sentinel Newspaper
    • The Chronicle of Higher Education
    • Yahoo Jobs
    • The Guide
    • ScholarlyHires.com
    • Other Website
    • Other
    • Inside Higher Ed

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents